Your Wealthy Mind

What’s in a Stockholder / Shareholder Meeting?

Tagalog Version (Click Here)

Whenever you read about stocks and shares, you’ll often come across the term “voting rights.” If you’re wondering where and how you’ll use them, then you should probably join a shareholder meeting! Although every company or organization will be different, this is what you can expect.

The Invitation

For the Philippine Stock Index Fund (PSIF), I first received an invitation a few days before the event.

That invitation contained the agenda for the meeting as well as a disc containing files and reports about the funds. It also contained the stockholder’s identification card which is needed for entry as well as a voting ticket for the directors and the approval of the funds’ activities (both not pictured).


Meeting day

In the ALFM Mutual Funds’ case, the 2016 meeting was held at 2pm on July 15, 2016 (Friday) at the ballroom of the Fairmont Hotel in Makati. It’s right beside the Landmark mall so it was easy to get to.

Before entering, we needed to submit the signed and accomplished voting ticket as well as the stockholder’s identification card at the registration booth.

Aside from that, they also had a consultation room (with water, free brewed coffee, and earl grey tea) at the side for when you have any questions or comments regarding the funds. That’s a nice move since a few years ago when people kept bringing up strange questions during the meeting itself.


Shareholder Meeting

The shareholder meeting started at 2pm sharp (no “Filipino time” here!) with the national anthem and a roll call. Each point in the agenda is called by the board, and there’s always a member in the audience who, after ascertaining that there are no objections, motion that we should move on to the next topic.

The Agenda for the 2016 meeting:

  1. Call to Order
  2. Certification of Notice (we’ve all received the reports which are in the disc.)
  3. Determination and declaration of quorum
  4. Reading and approval of the minutes of the annual general meeting of stockholders held on June 19, 2015.
  5. Presentation and approval of the 2015 annual report and other reports of the fund manager.
  6. Approval and confirmation of all acts of the board of directors and the fund manager for 2015.
  7. Election of directors for 2016.
  8. Confirmation of BPI asset management inc. as fund manager and BPI asset management and trust group as investment advisor (continuing term unless expressedly terminated).
  9. Re-appointment of Isla Lipana & co. as external auditor.
  10. Other business (the question and answer part of the meeting).
  11. Adjournment (end of the meeting).

The longest part of the meeting was #6 which covered what the board of directors and fund manager did last 2015 and it started with a discussion on the economic landscape. These were the points they mentioned:

After showing us what happened last 2015, that’s when they discussed the funds’ performance and activity:


After discussing the funds, the directors, fund managers, investment advisors, and external auditors were elected and we moved on to the “other business.” These are some of the issues raised by a few stockholders:

After all of those topics had been discussed, the stockholder’s meeting was finally adjourned by 2:51pm.

That was when I got some food (it was awesome!). 

How about you? Are you going to a shareholder meeting anytime soon?